Table of Contents
Introduction
About This Book
How to Use This Book
How This Book Is Organized
Book I: What’s in a Word?
Book II: All about Editing
Book III: All about Formatting
Book IV: Inserting Bits and Pieces
Book V: Publish or Perish
Book VI: Using Reference Features
Book VII: Mailings
Book VIII: Customizing Word
Book IX: Features for Developers
Icons Used in This Book
Where to Go from Here
Book I: What’s in a Word?
Book I: Chapter 1: Getting to Know Word 2010
Starting Word
What Is All This Stuff?
Unraveling the Ribbon
The View from Here Is Great
Taking the Backstage Tour
Creating a Basic Document
Typing and Editing Text
Printing Your Masterpiece
Saving Your Work
Opening a Document
Closing a Document
Exiting Word
Book I: Chapter 2: Your Backstage Pass for Managing Documents
Getting Information about Your Document
Creating a New Document
Opening Documents
Changing views
Deleting and renaming documents and folders
Setting the default document location
Using the Organize menu in Vista and Windows 7 (or the Tools menu in XP)
Using the Navigation pane (Favorites bar)
Using the Save As Command
Save Options
Password-Protecting Your Files
Book I: Chapter 3: Working with Templates
Understanding How Templates Work
Getting to Know the Normal.dotm Template
Creating a Document from an Online Template
Creating a New Document Based on a Recently Used Template
Using a Sample Template
Changing the Template Attached to a Document
Activating the Developer Tab on the Ribbon
Creating Your Own Templates
Converting a document to a template
Creating a new template from scratch
Modifying an existing template
Using Global Templates
How Word Resolves Duplicate Template Elements
Using the Organizer
Book I: Chapter 4: Printing Your Documents
Printing the Quick Way
Printing from Backstage View
Changing printers
Printing more than one copy
Printing part of a document
Other settings
Playing with print options
Using the Print Preview Feature
Book I: Chapter 5: Help!
Several Ways to Get Help
Finding Your Way around the Help System
Getting Help on the Internet
Book II: All about Editing
Book II: Chapter 1: Getting Around in Your Documents
The Most Basic Way to Move Around in a Document
Using the Scroll Bar
Rolling Around with the Mouse Wheel
Using the Go To Command
Just Browsing
Going Back. . . .
Using Bookmarks
Using the Navigation Pane
Using Thumbnails
Book II: Chapter 2: Basic Text Formatting
Understanding Formatting
Formatting Text
Setting the font and size
Applying bold, italics, and other goodies
Using text effects
Using the highlighter
Playing with text colors
Using the Font dialog box
Formatting Paragraphs
Justification
Line spacing
Simple bullet and number lists
Indenting
Sorting
Paragraph marks
Background colors
Borders
The Format Paragraph dialog box
The Format Painter
Using the secret formatting toolbar
All about Tabs
Setting tabs by using the ruler
Using the Tabs dialog box
Removing all tabs
Using tab leaders
Running a bar tab
The Ten Commandments of Formatting
I. Thou shalt learn thy way around the Ribbon while continuing to use keyboard shortcuts
II. Thou shalt not press Enter at the end of every line
III. Thou shalt not create empty paragraphs
IV. Thou shalt not use extraneous spaces
V. Thou shalt not use extraneous tabs
VI. Thou shalt not underline when italicizing will do
VII. Thou shalt use no more than three fonts on a page
VIII. Thou shalt not use exact line spacing
IX. Thou shalt use the AutoCorrect feature
X. Thou shalt use styles
Book II: Chapter 3: Working with Styles
Understanding Styles
Applying Styles with the Styles Gallery
Finding Your Own Style
Switching style sets and themes
Changing a style
Creating your own style
Adding and removing styles from the gallery
Storing the look of your styles
Stepping Beyond the Styles Gallery
Using the Styles pane
Exploring the Styles Pane Options dialog box
Using the Apply Styles dialog box
Using the Style Inspector
Using the Word 2003 Styles drop-down list
Better Living through Styles
Neat Things to Do with Styles
Assigning shortcut keys
Basing one style on another
Setting the style of the next paragraph
Showing the Style area
Storing styles in a template
Book II: Chapter 4: Editing Techniques
Selecting Text
Using the invisible selection bar
Selecting with the keyboard
Selecting cells in a table
Deleting Text
Using the Clipboard
Dragging and Dropping
Undoing and Repeating
Finding and Replacing
Finding text
Searching the Old-Fashioned Way
Changing direction
Refining your findings
Finding formats
Finding special characters
Replacing text
Book II: Chapter 5: All about AutoCorrect and Its Siblings
Using AutoCorrect
Using AutoFormat
Setting AutoFormat Options
Using AutoFormat As You Type
Replace as you type
Apply as you type
Automatically as you type
Using AutoText
Creating an AutoText entry
Editing an AutoText entry
Book II: Chapter 6: Spell-Checking and the Thesaurus
Using the Spelling and Grammar Checker
Checking spelling as you go
Checking for grammatical errors
Spell and grammar checking after the fact
Using the Thesaurus
Using Other Proofing Tools
Book III: All about Formatting
Book III: Chapter 1: Basic Page Formatting and Sections
Formatting the Page
Setting margins
Setting orientation
Choosing a paper size
Choosing layout options
Hyphenating Your Text
Inserting Page Numbers
Working with Headers and Footers
Understanding Sections
Creating section breaks
Creating sections with different page numbers
Book III: Chapter 2: Formatting Fancy Pages
Creating Columns
Creating columns the easy way
Creating columns the hard way
Adjusting the Column Width
Forcing a Column Break
Adding a Cover Page
Creating a Background
Adding a watermark
Adding a background
Adding a page border
Book III: Chapter 3: Creating Lists
Creating a List Automatically
Creating a List the Button Way
Creating a bulleted list
Creating a numbered list
Using a different bullet or number format
Formatting a List
Creating Deviant Bullets
Creating Crazy Numbering Schemes
Breaking and Continuing a Numbered List
Working with Lists with Two or More Levels
Changing the Look of a List with Many Levels
Crafting your own multilevel list
Numbering your headings
Using Fields to Create Sequence Numbers
Book IV: Inserting Bits and Pieces
Book IV: Chapter 1: Drawing Shapes on Your Document
Some General Drawing Tips
Zoom in
Save frequently
Remember to use Ctrl+Z
Drawing Simple Objects
Drawing straight lines
Drawing rectangles, squares, ovals, and circles
Creating Other Shapes
Drawing a Polygon or Free-Form Shape
Drawing a Curved Line or Shape
Styling Your Shapes
Setting the Shape Fill
Filling an object with a solid color
Filling an object with a picture
Making the gradient
Applying a texture
Using a pattern
Setting the Shape Outline
Applying Shape Effects
Applying a shadow
Applying a reflection
Applying Glow and Soft Edges
Applying a bevel
Adding 3-D Rotation
Flipping and Rotating Objects
Flipping an object
Rotating an object 90 degrees
Using the rotate handle
Drawing a Complicated Picture
Changing layers
Line ’em up
Using gridlines
Group therapy
Book IV: Chapter 2: Inserting Pictures and Clip Art
Exploring the Many Types of Pictures
Bitmap pictures
Victor, give me a vector
Using Clip Art
Inserting Pictures
Inserting clip art
Getting clip art from the Internet
Inserting a Picture from a File
Playing with Your Pictures
Sizing and stretching a picture
Cropping a picture
Adding Style to Your Pictures
Applying a picture border
Applying picture effects
Converting a picture to SmartArt
Adjusting the Color and Such
Wrapping Text around a Picture
Book IV: Chapter 3: Creating Charts and Diagrams
Understanding Charts
Adding a Chart to a Document
Pasting a Chart from Excel
Changing the Chart Type
Working with Chart Data
Switching rows and columns
Changing the data selection
Editing the source data
Refreshing a chart
Changing the Chart Layout
Changing the Chart Style
Using the Layout Tab to Embellish Your Chart
The Insert group
The Labels group
The Axes group
The Background group
Understanding SmartArt
Creating a SmartArt Diagram
Tweaking a SmartArt Diagram
Working with Organization Charts
Adding a box to a chart
Deleting chart boxes
Changing the organization chart layout
Book IV: Chapter 4: Working with Tables
Understanding and Creating Tables
Creating a table by using the Table button
Using the Insert Table command
Drawing a table
Using the Table Tools Tabs
Editing Tables
Moving and selecting in tables
Adding rows and columns
Inserting cells
Deleting cells
Adjusting column width
Using the AutoFit command
Using Tabs in a Table
Using Table Styles
Merging Cells to Create Headings
Designating Header Rows That Repeat from Page to Page
Splitting a Table
Sorting a Table
Using Table Formulas
Converting Text to a Table (and Vice Versa)
Book IV: Chapter 5: Inserting Fancy Text
Using Text Boxes
Creating a text box
Formatting a text box
Rotating text
Using linked text boxes
Adding Captions to Your Pictures
Creating Fancy Text with WordArt
Drawing a Callout
Book IV: Chapter 6: Other Things You Can Insert in Your Documents
Inserting a Cover Page
Inserting a Drop Cap
Inserting a Symbol
Inserting an Equation
Inserting a Screenshot
Book V: Publish or Perish
Book V: Chapter 1: Blogging with Word
Introducing Word’s Blogging Features
Creating and Editing Blog Posts
Working from a blank entry
Editing blog entries
Registering a Blog Account
Publishing Blog Posts
Inserting Hyperlinks and Stuff
Book V: Chapter 2: Working with SharePoint
Understanding How SharePoint Documents Are Organized
Working with SharePoint Document Libraries
Saving a Document to SharePoint
Uploading a Document to SharePoint
Opening a Document from SharePoint
Book V: Chapter 3: Collaborating with the Review Tab
Reviewing Documents
Working with Comments
Creating a comment
Deleting a comment
Viewing comments
Tracking Changes
Turning track changes on and off
Viewing changes
Accepting or rejecting changes
Comparing Documents
Protecting a Document
Book VI: Using Reference Features
Book VI: Chapter 1: Creating a Table of Contents or Table of Figures
Understanding Tables of Contents
Creating a Table of Contents
Updating a Table of Contents
Adding Text
Beyond Heading Styles
Creating a Table of Figures or Other Similar Tables
Book VI: Chapter 2: Working with Footnotes and Endnotes
Adding a Footnote
Changing the Footnote Format
Changing the Reference Marks
Finding a Footnote Reference
Book VI: Chapter 3: Indexing Your Masterpiece
Mark Those Index Entries
Creating an Index
Updating an Index
Marking a Range of Pages
Creating Subentries
See Also
Isn’t There an Easier Way?
Book VI: Chapter 4: Citations and Bibliographies
Creating References and Sources
Creating a Bibliography
Managing Your Sources
Book VI: Chapter 5: I Object! (To Tables of Authorities, That Is)
Marking Citations
Creating a Table of Authorities
Updating a Table of Authorities
Adding Your Own Categories
Disclaimer of Warranties and Limit of Liability
Book VI: Chapter 6: Working with Outlines and Master Documents
Working with Outlines
Switching to Outline view
Understanding Outline view
Showing and hiding formatting
Collapsing and expanding the outline
Promoting and demoting paragraphs
Printing an outline
Working with Master Documents
Understanding the master document
Whipping up a master document
Putting an existing file into a master document
Break it up!
Numbering pages in subdocuments
Book VII: Mailings
Book VII: Chapter 1: Creating Envelopes and Labels
Printing an Envelope
Printing Labels
Creating Custom Labels
Book VII: Chapter 2: Faxing and E-Mailing Documents
Sending a Fax
Using a fax modem
Using a fax service
Sending a Document via E-Mail
Book VII: Chapter 3: Using the Mail Merge Wizard
Understanding Mail Merge
Using the Mail Merge Wizard
Creating the main document
Creating an address list
Inserting the address block and greeting line
Merging the documents
Using the Mailings Tab on the Ribbon
Book VII: Chapter 4: Advanced Mail-Merge Tricks
Other Types of Merges
Merging to e-mail
Merging envelopes
Merging to labels
Creating a directory
Fun Things to Do with the Data Source
Sorting records
Filtering records
Understanding relationships
Weeding out duplicates
Book VIII: Customizing Word
Book VIII: Chapter 1: Customizing the User Interface
Customizing the Quick Access Toolbar
Relocating the Quick Access toolbar
Adding and removing buttons
Customizing the Ribbon
Dealing with Old-Style, Custom Toolbars
Creating Custom Keyboard Shortcuts
Resetting keyboard shortcuts
Printing your keyboard shortcuts
Book VIII: Chapter 2: Opting for Options
What’s with All the Options?
The General Tab
User interface options
Personalize your copy of Microsoft Office
Start-up options
The Display Tab
Page Display Options
Always Show These Formatting Marks on the Screen
Printing Options
The Proofing Tab
The Save Tab
Save Documents
Offline Editing Options for Document Management Server Files
Preserve Fidelity When Sharing This Document
The Language Tab
The Advanced Tab
Editing Options
Cut, Copy, and Paste
Image size and quality
Show Document Content
Display
Chart
Print
Save
Preserve Fidelity When Sharing This Document
General
Compatibility Options
The Customize Ribbon and the Quick Access Toolbar Tabs
The Add-Ins Tab
The Trust Center Tab
Book VIII: Chapter 3: Working with Fields
Understanding Fields
Inserting a Field
Keyboard Shortcuts for Working with Fields
Another Way to Insert Fields
Formatting Field Results with Switches
Preserving formatting when you update fields: The \* Mergeformat switch
Capitalizing field results
Setting the number format
Creating custom number formats
Creating custom date and time formats
Updating a Field
Preventing a Field from Being Updated
Field Code Reference
Book VIII: Chapter 4: Creating Custom Forms
Understanding Forms
Creating a Form Template
Creating a Text Field
Creating a Check Box Field
Creating a Drop-Down Field
Filling Out a Form
Adding Help to a Form Field
Using Preprinted Forms
Book IX: Features for Developers
Book IX: Chapter 1: Recording and Using Macros
Where Do All the Macros Go?
Doing the Macro Recorder Dance
Macro Recording Tips
Running a Macro
Editing a Macro
Simple Macro Edits That Don’t Require a PhD in VBA
Using Auto Macros
Protecting Your Computer from Macro Viruses
Book IX: Chapter 2: Programming with VBA
Examining the Basic Structure of VBA Macros
Understanding the Basic Elements of VBA
Rules for writing VBA statements
Comments
Projects, modules, procedures, and macros
Working with Variables and Data
Using assignment statements
Declaring variables
Placing your declarations
Using static variables
Using Option Explicit
Using Strings
Concatenation
String functions
Of Objects, Properties, and Methods
Using objects
Getting to know the object model
Using methods
Using the With statement
Working with collections
Controlling Your Programs
The If statement
Nested If statements
The ElseIf structure
The single-line If
For/Next Loops
While/Wend loops
The Select Case statement
User Input and Output
MsgBox
InputBox
User-Defined Procedures and Functions
Using procedures
Using functions
Book IX: Chapter 3: More Programming: Using Word’s Object Model
An Overview of Important Word Objects
Using the Application Object
Working with Documents
Accessing documents
Creating a document
Opening a document
Understanding stories
Understanding Selection and Range Objects
Working with the Selection object
Working with Range objects
Moving Selections and Ranges
Methods for moving the selection
A macro that moves the selection
Working with Text
Accessing text
Inserting text
Deleting text
Copying, cutting, and pasting
Formatting Text
Using the Font object
Using the ParagraphFormat object
Book IX: Chapter 4: Creating UserForms
Understanding UserForms
Creating a UserForm
Working with Controls
Using Command Buttons
Creating a Cancel button
Creating an OK button
Using Labels
Using Text Boxes
Using Frames
Using Check Boxes and Option Buttons
Grouping option buttons
Testing option button and check box values
Using Combo Boxes
Loading items into a combo box
Determining which item was selected
Setting the selected item
Using List Boxes
Loading items into a list box
Dealing with multiple selections
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Although Doug has yet to win a Pulitzer Prize, he remains cautiously optimistic. He is hopeful that James Cameron will pick up the film rights to this book and suggests Avatar II: The Phantom Presentation as a working title.
Doug lives in sunny Fresno, California, which is kind of boring but fortunately close to non-boring places like Disneyland, Yosemite, and San Francisco.
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